Students’ Final Year Projects Record Management System (Sfyprms)

Authors- Johnson Tunde Fakoya, Mobolaji Olusola Olarinde

Abstract-Efficient management of students’ final year projects is critical to ensuring the seamless operation of academic programs in higher education. Traditionally, manual processes have been used for recording and managing these projects, leading to inefficiencies such as delays, errors in data handling, and challenges in information retrieval. This study explores the design and implementation of a Students’ Final Year Projects Record Management System (SFYPRMS) to address these challenges. The proposed system leverages modern database technologies and user-friendly interfaces to automate key processes, including project registration, supervisor allocation, progress tracking, and archival. By digitizing these workflows, the system enhances data accuracy, ensures secure storage, and improves accessibility for stakeholders such as students, supervisors, and administrators. Key features include real-time project status updates, automated notifications, and a robust search function for retrieving archived projects. A prototype of the system was developed and tested in a university setting, demonstrating significant improvements in efficiency, transparency, and user satisfaction compared to traditional manual methods. The findings suggest that implementing a digital record management system for final year projects can streamline administrative tasks, support compliance with institutional policies, and improve overall academic performance. This paper highlights the potential of integrating technology into project management processes in higher education, providing a scalable solution that addresses the growing complexity and volume of academic records. Future research may focus on extending the system’s capabilities, such as incorporating AI for predictive analytics and enhancing system interoperability with existing institutional platforms.

DOI: /10.61463/ijset.vol.13.issue2.199